Document processing accuracy
99%
Move faster with Vectis.
Vectis collects invoices and bank statements, identifies key data, and prepares it for accounting review and export.
- AI-assisted data capture
- AI document checks
- Structured exports
Document processing capacity
10,000+ per month
Average processing time
40s
Integrations
VODVascoUPN
Features
Automate the most time-consuming parts of accounting operations
Vectis prepares the data, alerts users to potential inconsistencies, and leaves the final approval to the accountant.
Smart document data capture
Auto-fill key fields from invoices and bank statements, with no manual retyping.
AI classification and checks
Classify documents, including advance invoices and pro-formas, run systematic checks, and alert users to potential inconsistencies.
Bank-to-invoice matching
Vectis automatically matches bank transactions to the right invoices and proposes bookings for anything unmatched.
Export to supported accounting systems
After review, Vectis prepares the data in supported formats for import into your accounting system.
Audit trail and accountability
For every document, records who uploaded, edited, and approved it, and when.
Process
From document to export in four clear steps
01
Capture documents
Documents can be uploaded in multiple formats, including PDF, PNG, JPG, eSLOG 2.0, and CAMT.053.
02
Recognize data
Vectis pre-fills suppliers, dates, amounts, and VAT breakdowns, and also reads invoice line items, payment terms, and other key fields.
03
Review exceptions
The accountant reviews flagged fields, suggested accounts, and documents that need professional judgment.
04
Approve and export
Approved data is prepared for a supported accounting system or agreed export format.
Before and after
From document to entry with less manual work
Vectis brings document capture, data checks, exception review, and export preparation into one workflow for accounting firms.
Before
Documents spread across folders and portals
Manual entry of key data
Searching for missing information
Separate posting preparation
Unclear review status
VECTIS
An automated, visible workflow
- Documents organized by client
- Key fields pre-filled
- Potential inconsistencies collected in one place
- Accountants approve suggestions
- Reviewed data ready for export
Automate more. Stay in control.
Live demonstration
We raise the level of automation
During the demonstration, we use an accounting document example and show the complete workflow from capture to approval.
Key fields pre-filled Human approval before export
Request a demo 
Recognized data
- Supplier
- Travero d. o. o.
- Amount
- 1.250,00 €
- Issue date
- 15. 5. 2026
- VAT
- 225,00 €
Structural checks
All checked data, including line items, VAT, and the invoice total, is mutually consistent.
FAQ
Everything you may want to know
The questions accounting firms ask most often before a demonstration.
Which documents are supported?
Vectis supports received and issued invoices, including credit notes, pro-formas, and advance invoices, plus bank statements. Invoices can arrive as PDF, image (PNG/JPG), or eSLOG 2.0 e-invoices. Bank statements use CAMT.053 (XML).
Can Vectis work with our accounting system?
Reviewed data can be exported as structured accounting XML for import into your program, or sent straight into Vasco via its eAPI integration. We also generate SEPA payment orders (pain.001). A custom integration for your system can also be developed by agreement. We confirm the exact integration path during the demonstration.
Does Vectis post documents automatically?
Vectis prepares data and suggestions. The accountant reviews potential discrepancies, corrects the data when necessary, and approves the result before export.
What happens when the system is not certain?
Uncertain or structurally inconsistent fields are flagged for review instead of being silently accepted.
How do we get started?
We begin the rollout by reviewing your process, document sources, and processing rules. Then we select a pilot case together that allows us to introduce AI into your workflow quickly.
Security
Secure, traceable, and controlled throughout the entire process
Practical security controls without unnecessary complexity for users.
Encryption
Data transfers use encrypted connections.
Access control
Access is separated by account, client, and user role.
Activity history
Key actions and changes remain visible for process oversight.
Data controls
Customer-specific processing, retention, and data-handling terms are confirmed before rollout.
Move faster with Vectis.
Show us your current document flow. Together we will identify where Vectis can reduce manual work while keeping review visible.
Book a 20-minute demonstration